Privacy Policy

This policy explains how personal data collected through the kalonesis.com website is handled. It covers the website only, and not the Kalonesis platform provided to customer organizations.

Draft — pending legal review

Placeholder — to be confirmed before launch

The marked sections contain bracketed placeholders. They must be completed and reviewed by legal counsel before production publication.

01Data controllerPlaceholder — to be confirmed before launch

The data controller for this website is [legal entity name], with registered office at [registered office address], company registration number [registration number], VAT number [VAT number].

For privacy matters you can write to [privacy contact address]. [Data protection officer details, where one is appointed.]

02What we collect

We collect the information you submit through the demo request form: your name, work email address, organization, role, country, organization type, your description of what you would like to improve, your preferred language, and — if you choose to provide them — the number of learners, your current learning platform, and your desired implementation timeframe.

We also record that you gave consent, and when.

Our web server records standard technical information required to deliver the site securely, including IP address and request metadata. If you consent to analytics, we collect aggregated usage measurements as described in the Cookie Policy.

03What we do not collect

This website is not used to collect data about learners, students, or employees of your organization. Please do not include such data in the form.

We do not send the contents of form submissions to analytics services.

04Why we use it, and on what basis

To respond to your demo request and to contact you about it — on the basis of your consent and of steps taken at your request prior to entering into a contract.
To operate and secure the website, including preventing abuse of the form — on the basis of our legitimate interest in a functioning, non-abused service.
To measure how the site is used, only where you have consented to analytics — on the basis of your consent.

05RetentionPlaceholder — to be confirmed before launch

Demo requests are retained for [retention period] and then deleted or anonymised. Server logs are retained for [log retention period]. Consent records are retained for as long as required to demonstrate that consent was given.

06Who has accessPlaceholder — to be confirmed before launch

Access is limited to the people in our organization who need it in order to answer your request.

We use the following processors to operate this website and to handle demo requests: [hosting provider], [email provider], [CRM provider, if used]. A current list of processors and their locations will be published here before launch.

07International transfersPlaceholder — to be confirmed before launch

[Where personal data is transferred outside the European Economic Area, the transfer mechanism relied upon will be described here.]

08Your rights

Subject to applicable law, you may request access to your personal data, correction, erasure, restriction of processing, portability, and you may object to processing. Where processing relies on consent, you may withdraw that consent at any time without affecting processing already carried out.

You also have the right to lodge a complaint with a supervisory authority.

09Changes to this policy

If this policy changes materially, the revised version will be published on this page with an updated revision date.